Pay by Bank (Stripe Connect), bank transfer, and recording payments
Quotimiser supports several ways to get paid and to keep your records accurate: bank transfer details on documents, Pay by Bank via Stripe Connect on the client invoice portal, and manual payment entries when money arrives offline.
Bank transfer details
Open Settings → Payments. Enter your UK account details (and optional international fields). When Show bank details on invoices is enabled, clients see them on invoice PDFs and on the invoice portal alongside Pay by Bank when you enable it.
Pay by Bank (Stripe Connect)
Connect your own Stripe account once in Settings → Payments. After Stripe onboarding is complete, you can let clients pay from their bank using Stripe's Pay by Bank on the invoice portal. Invoice portal Checkout uses Pay by Bank only (not cards). Payments are processed by Stripe; funds go to your connected Stripe account.
Fees and charges
Quotimiser does not charge you an extra fee for using Pay by Bank on client invoices. Stripe charges its own processing fees on each successful payment. On standard UK pricing, Pay by Bank is typically 0.5% + 20p per successful payment, capped at £5 per payment — confirm current rates on Stripe's UK local payment methods pricing . International or currency-conversion charges may also apply where relevant (see Stripe).
- Fees are deducted from the payment before funds appear in your Stripe balance.
- Payout timing to your bank account follows your Stripe payout schedule.
- If you refund a client through Stripe, refunds are usually free to issue but the original processing fee is not returned (Stripe's standard policy).
- Default Pay by Bank limits are £0.50–£10,000 per payment unless Stripe increases limits on your account.
On the invoice detail page, under Client payment options:
- Toggle Offer Pay by Bank (Stripe) on the client invoice page per invoice (manual bank transfer details can still show when configured).
- For staged invoices, choose which instalment to request when you use Request next instalment — the client email and portal focus on that stage. Pay by Bank follows the same instalment rules as other portal payment options.
After a client pays, the invoice ledger updates when Stripe confirms payment (including a short "confirming payment" state on the portal if confirmation is delayed). Clients return to the invoice link automatically after Stripe Checkout.
Recording cash, cheque, or bank transfer manually
On the invoice detail page, use Record payment to log an amount you received outside card checkout or an automated portal flow. The invoice amount due and status update; when the balance is cleared, the invoice can move to paid.
Staged payments
Combine payment schedules on quotes and invoices with portal rules: clients generally pay instalments in sequence rather than skipping ahead. See Payment schedule presets and Client portals.
Automated client reminders
Quote expiry: when a sent quote has a client email and a validity date, the client can receive an automatic reminder a few days before the quote expires (no setting required).
Invoice payments: on the invoice detail page, turn on Send payment reminders for this invoice to email the client before the due date, on the due date, and when the invoice becomes overdue. Requires a client email on the invoice.